Free Quote Generator for Small Business
Create professional, binding quotes for your small business with our free quote generator. Build client confidence with clear pricing, terms, and professional formatting that helps you win more jobs.
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Acme Professional Services
123 Business Ave, Suite 100 San Francisco, CA 94102
Quote
#Q-424385-725
Date: January 2, 2026
Valid Until: February 1, 2026
Bill To
| Description | Qty | Unit Price | Amount |
|---|---|---|---|
| Website Design & Development | 1 | $3,500.00 | $3,500.00 |
| Logo Design Package | 1 | $750.00 | $750.00 |
| SEO Optimization Setup | 1 | $500.00 | $500.00 |
| Monthly Maintenance (3 months) | 3 | $150.00 | $450.00 |
Notes
This project will be completed within 4-6 weeks of acceptance. Includes 2 rounds of revisions.
Terms & Conditions
This quote is valid through the date specified above. Acceptance indicates agreement to listed scope and price.
Acceptance
By signing below, you accept this quote and agree to the terms outlined above.
Client Signature
Date
What is a Quote?
A quote (also called a quotation or price quote) is a formal document that states the exact price you will charge for specific goods or services. Unlike estimates, quotes are typically binding—once a client accepts your quote, you are committed to delivering at the stated price. Quotes include detailed descriptions of what is included, payment terms, validity periods, and conditions of sale. They serve as the foundation for contracts and demonstrate professionalism to potential clients.
Quote vs. Estimate: Key Differences
The fundamental difference is commitment: quotes lock in pricing while estimates provide approximations. Quotes work best when you have complete information about requirements and can calculate exact costs. Estimates suit situations where variables remain unknown. From a legal perspective, accepted quotes often form part of contractual agreements. Clients expect quotes to be honored, so only provide quotes when you are confident in your pricing. Many businesses start with estimates during the discovery phase, then transition to formal quotes once scope is finalized.
Who Should Use Quotes?
Quotes are essential for businesses selling defined products or services at fixed prices. Service providers including photographers, caterers, event planners, and wedding vendors typically use quotes. B2B suppliers and wholesalers quote pricing for specific order quantities. Professional services firms quote project-based work with clear deliverables. Any business responding to requests for quotation (RFQs) needs a professional quoting process. If your pricing is consistent and predictable, quotes demonstrate confidence and professionalism.
Common Quoting Mistakes
Sending quotes without validity dates leaves you exposed to honoring outdated pricing indefinitely. Failing to specify exactly what is and is not included leads to scope disagreements. Many businesses forget to include payment terms, creating confusion about when and how payment is expected. Underquoting to win business erodes margins and sets unrealistic client expectations. Not following up on outstanding quotes means lost opportunities. Using inconsistent formats across quotes makes your business appear disorganized.
Making Your Quote Legally Binding
For a quote to be legally binding, it typically needs clear identification of both parties, specific description of goods or services, stated price and payment terms, validity period, and acceptance mechanism. Include a signature line or acceptance section where clients can formally agree to terms. Reference any applicable terms and conditions. Once accepted, a quote can form part of a contract, so ensure all details are accurate. Consider having quotes reviewed by legal counsel for high-value transactions.